CGFNS application problems and how to avoid them  

Navigating the CGFNS application process is a crucial step for many internationally educated nurses seeking to practice in the United States, but it’s not without its challenges. From documentation delays to credential verification issues, common setbacks can slow down your progress or even stop your move to the United States.  

By understanding common CGFNS application problems and how to prevent them, you can keep your application on track and improve your chances of relocating to the US. 

What is the CGFNS? 

The Commission on Graduate of Foreign Nursing Schools (CGFNS), now operating under the name TruMerit, is a non-profit organisation that evaluates the credentials of international healthcare professionals moving to the US, Canada and New Zealand. Its role is to assess that academic qualifications and professional credentials meet the standards required by the destination country.  

Nurses moving to the United States must verify their qualifications to obtain a nursing licence. Requirements vary from state to state, meaning different organisations can be involved in the verification process. While some states require the CGFNS before nurses can take the NCLEX licensure exam, others don’t. 

To understand this better, check out our blog on the difference between the NCLEX and CGFNS exams. 

Common CGFNS application problems 

Mistakes can happen, that’s why application problems frequently seen for the CGFNS relate to missing or inaccurate information provided by applicants. Even though you’ll be notified of any issues relating to your application, every problem that needs to be resolved adds another delay to the process. We’ve covered the most common issues here to help you avoid processing issues and unwelcome delays. 

Missing or incomplete application information 

Providing incorrect information is the most common issue that applicants face when applying for the CGFNS credential evaluation service. During your application, you should be extra vigilant and regularly review the information you provide to ensure that it’s correct and up to date. Some of the most common pieces of information that are usually overlooked in CGFNS applications are: 

Incomplete name 

This is the most crucial piece of identifying information you’ll need to provide as it’ll be used on your documents, nursing licence and future employment contracts. Examples of how an incomplete name on an application may look include: 

• Missing out your middle name(s) 
• Different spelling on your application and passport  

Incomplete school information 

Review the name and details of your accredited nursing school before you send off your application. Information you must provide includes: 

• Name of your nursing school  
• Dates you attended the school  

These must be the exact dates, so make sure these are accurate to avoid issues. 

Providing incorrect information in the applicant account 

Whilst not every state uses CGFNS for credential verification as part of the licensure process, most do and the accuracy of your information should always be ensured to prevent unnecessary delays. When making an application, you should always be aware of the following discrepancies: 

Incorrect date of birth 

When filling out your birth date, make sure you use the right date format so that it’s consistent with your supplementing documents.  

If you find that you have provided incorrect information at this stage, you may want to send an email to rectify this and to keep the process going smoothly. 

Incorrect licence details 

You must provide a valid nursing licence to prove your eligibility to practice as a nurse. Even a small typo or error in your licence number, the licencing body’s name or the country in your CGFNS account must be resolved and will cause delays.   

5 tips to help you prevent CGFNS application problems 

1. Prepare and start the application process early 

We can’t say this enough – being prepared puts you in the best position to successfully complete your CGFNS application without any problems. The sooner you start your application, the more time you’ll have to: 

• Review the CGFNS application guidelines and requirements 
• Collect necessary documents like diplomas, transcripts, licences and work experience letters 
• Request certified translations if needed 
• Fill out forms/account details accurately and review them before submitting 

2. Read and follow instructions carefully 

CGFNS gives clear application instructions on their website. You can access these before and while you’re completing your application. Following the instructions closely will ensure you: 

• Complete all required sections of the form 
• Provide accurate information where it’s necessary 
• Attach documents in the correct order and format 
• Meet all submission deadlines 

3. Collect and validate documents 

You’ll need to provide supporting documentation to verify your education and licensure. We recommend collecting your documentation first and uploading to your account once you have validated everything. You should be ready to: 

• Collect required documents listed in the CGFNS guidelines 
• Check documents uploaded are accurate and up to date 
• Arrange for the original institutions or authorities that issued your documents to send certified copies directly to CGFNS, with translations if necessary 
• Review documents and resolve any inconsistencies or discrepancies 

4. Pay attention to deadlines and fees 

CGFNS and state boards of nursing have strict deadlines for submitting applications and paying fees. When going through your own form submission, make sure to: 

• Track the deadlines of each step in the application 
• Submit forms and documents on time 
• Pay all fees on time to avoid penalties 
• Monitor your application status regularly 

5. Request help and clarification when needed 

This one’s important – don’t waste time if you need help or have a question. You can contact CGFNS should you need any clarification throughout the application process. When reaching out, you may find it helpful to ask about: 

• Application requirements and guidelines 
• Guidance on completing the application form and gathering documents 
• Any technical issues that may arise 
• Answers to specific questions regarding your application status 

Remember, it’s always best to seek clarity to avoid submitting anything incorrect or inaccurate.  

How Espirita can help you navigate the CGFNS application process 

Espirita is ready to help you through the CGFNS application process. Our dedicated relocation experts have guided nurses from all over the world on their journey to the US, providing support and insights on visas, licensure and travel. If you’re excited about moving to the United States but find the CGFNS application daunting, our team is here to help.